Services/Process Automation (RPA)
Accounts payable automation removes manual invoice entry, overflowing email folders, and spreadsheets nobody reconciles on time. At AISDC we build a custom system that receives your vendor CFDIs, validates the tax data against SAT catalogs, routes each invoice to the right approver based on your own rules, and schedules payment for the date you define. The result is an accounts payable process with full traceability: you know what you owe, who approved it, and when it gets paid, without relying on someone checking their inbox in time.
We review how your team currently receives vendor invoices, who approves them, how many authorization levels exist, and where delays, duplicate invoices, or late payments happen.
We define your business rules: amounts that require double authorization, hierarchy by department or cost center, and the tax validations each invoice must pass before it is scheduled for payment.
We build the system and connect it to your email or CFDI receipt portal, your ERP or accounting system, and your online banking for SPEI payment reconciliation.
We train your finance team and approvers, migrate your existing vendors and pending invoices, and stay close through your first payment cycles. Afterward we remain available for adjustments and support.
The system receives the invoices your vendors send by email or portal, extracts the data from the XML file, and removes manual entry invoice by invoice.
Every CFDI is validated against SAT catalogs (issuer RFC, CFDI use, payment method, receipt validity) before entering the approval flow, helping catch fraudulent or improperly issued invoices.
Configure how many authorization levels each invoice needs based on amount, vendor, or cost center, with automatic notifications to each approver and a full history of who approved what and when.
See every invoice scheduled for payment on a calendar, group payments by vendor or due date, and avoid late fees or duplicate payments.
The system reconciles every payment made against the Banxico CEP and your bank statement, and automatically flags which invoices have been settled.
Check in real time how much you owe, to whom, and when each obligation is due, with exportable aging reports for your accounting team.
Businesses where an invoice must pass through a department head, finance, and management before payment need a clear flow that does not depend on email chains or physical signatures.
Companies receiving dozens or hundreds of invoices a month from the same vendors (rent, services, raw materials) eliminate repetitive data entry and reduce the risk of duplicate payments.
Operations that need to know how much each branch or cost center owes, with different approvers per location but consolidated visibility for management.
Companies paying vendors by bank transfer need to confirm the payment arrived and matches the corresponding CEP, without manually checking every bank statement.
Companies currently tracking vendor payments in shared spreadsheets, with no approval history or due-date alerts, that need a system with real traceability.
It is a system that receives your vendors' invoices, validates their tax data, routes them to the right approval flow, and schedules payment, without your team having to enter each invoice by hand. It reduces errors, prevents duplicate payments, and gives you full visibility into what your company owes at any given time.
An invoicing system helps you issue your own CFDIs to your customers, which is your accounts receivable side. Accounts payable automation is the reverse process: it manages the invoices your vendors issue to you, from receipt and validation through payment. Many companies end up needing both, but they are systems with different purposes.
Yes. Every CFDI is validated against SAT catalogs (issuer RFC, validity, CFDI use, payment method) before entering the approval flow, which helps catch fraudulent or inconsistent receipts before a payment is scheduled.
You define the rules: which amounts require one or more authorization levels, who approves based on vendor or cost center, and what happens if an invoice is not approved on time. Each approver gets a notification, and the system keeps a full history of who approved what and when.
Yes. We connect the system to your online banking or the payment dispersal process you already use, and reconcile every payment against the Banxico CEP to confirm it reached the right vendor and mark the invoice as settled.
Tell us how your real estate business operates and we will propose a system designed for your process.
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