A chatbot for schools answers admissions questions, parent FAQs, and tuition questions around the clock, so your administrative staff stops repeating the same answers dozens of times a day. At AISDC we build custom AI conversational agents for private schools, universities, and language academies that get a steady stream of messages on WhatsApp, their website, or social media. The chatbot handles new-admission inquiries, answers common questions about tuition and the school calendar, and hands off the conversation to a staff member whenever the case calls for it.
We review the questions your admissions and administrative team fields most often — requirements, costs, schedules, exam dates, payment complaints — so we know exactly what the chatbot needs to resolve without a person involved.
We design conversation trees for admissions, parent questions, payment reminders, and school announcements, plus clear rules for when the chatbot should hand off to a staff member.
We build the chatbot on the WhatsApp Business API and your website, connecting it to your school management system, calendar, and payment channels so it answers with real data instead of generic replies.
We launch the chatbot, review real conversations from the first few weeks, and refine the responses and flows that generate the most confusion, so it improves with every school term.
Instantly answers questions about enrollment requirements, costs, entrance exam dates, and required documents — even after office hours, when most parents are researching school options.
Answers repetitive questions about schedules, uniforms, the school calendar, transportation, or policies, freeing your staff to handle the cases that truly need a person.
Sends automatic payment due-date reminders, reports outstanding balances, and answers payment-method questions, reducing late payments without your billing team calling parents one by one.
Distributes important notices — class suspensions, parent meetings, events, schedule changes — directly over WhatsApp, with the certainty that the message was delivered and logged.
When a question is sensitive or complex — a scholarship, a disciplinary case, a formal complaint — the chatbot hands off the conversation with full context to the right staff member, so parents never repeat their story.
The same chatbot handles WhatsApp, your website chat widget, Facebook Messenger, and Instagram, so parents and prospects can write on the channel they already use without your institution missing a message.
Message volume from new families spikes during enrollment season. The chatbot handles admissions questions from dozens of families at once, with no waiting queue and no unanswered messages.
With several undergraduate programs, graduate programs, and campuses, prospects ask about different requirements and costs depending on the program. The chatbot identifies the program of interest and gives the right information from the first message.
Academies with year-round enrollment get constant questions about levels, schedules, and course pricing. The chatbot filters and answers these inquiries so staff can focus on closing enrollments.
When an education network has multiple campuses, the chatbot identifies which one the parent or student is asking about and answers with that campus's specific information instead of a generic, network-wide answer.
At the end of the school year, questions about re-enrollment, deposit payments, and class changes pile up within a few weeks. The chatbot absorbs that spike without the administrative team needing temporary staff.
They are different, complementary layers. Our school management system and school app handle student records, grades, and payments as a full administrative platform. The chatbot is the conversation layer on WhatsApp and web: it answers admissions questions and parent FAQs instantly and, when a school management system already exists, connects to it for real-time information instead of creating another isolated database.
Yes. The chatbot is trained on your actual admission requirements, costs, exam dates, and required documents, not generic answers. If you have several programs or grade levels, it identifies which one the prospect cares about and replies with the matching details.
Yes. The chatbot sends due-date reminders, reports the outstanding balance, and answers payment-method questions by connecting to your invoicing or school management system to look up that data. It does not replace your billing platform — it automates the communication around it.
The chatbot recognizes when a question needs a human: a scholarship request, a complaint, a disciplinary case. In those situations it hands the conversation off to the right department with the full history attached, so the parent never has to explain their situation from scratch.
It depends on scope: a chatbot focused on admissions and common questions takes less time than one deeply integrated with your school management system and billing. During discovery we give you a concrete estimate based on the flows and integrations your institution needs.
Tell us how your real estate business operates and we will propose a system designed for your process.
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